Online Reservation Form

The reservation of the conference room must be confirmed by a staff member. If you do not receive a second confirmation email after 48 hours of submitting online, please call our office at (509) 525-3100. Thank you. 

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Terminal Building / Meeting Room Address:
45 Terminal Loop Road, Walla Walla, WA 99362
Click for Directions

Conference Rooms are available during Port of Walla Walla business hours. Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding Holidays. If you would like to see if a day is available, you can view our Calendar. We do our best to keep this calendar up-to-date.


(if different)

Person In Charge

(work)
(cellular)
(home)

Conference Room Selection

Conference Rooms are available during Port of Walla Walla business hours. Monday through Friday, 8:00 a.m. to 5:00 p.m. excluding Holidays. Chairs and tables are provided and it is your responsibility to set up the room. 

Mill Creek Room
30 ft. x 18 ft.
Room Capacity 28

Blue Mountain Room
30 ft. x 54 ft.
Room Capacity 101

Combined Rooms
30 ft. x 72 ft.
Room Capacity 138

 

Fixed Meeting Room Equipment

Each meeting room has a ceiling mounted roll down screen, a wall mounted reversible writing and tac boards. PocketiNet provides 3 hours of free Wi-Fi in a 24 hour period. If you need additional time or higher speeds please contact PocketiNet.

Fee Schedule Per Day

Users Mill Creek Room Blue Mtn. Room Combined Rooms
Less than 4 hrs. More than 4 hrs. Less than 4 hrs. More than 4 hrs. Less than 4 hrs. More than 4 hrs.
Port/Airport Tenants
Local, State, Federal Government
Not For Profit Businesses & Groups
For Profit Businesses
Tuition/Fee Based Organizations

Cancellation Fee:

50% of rental fee, if cancelled less than 7 days prior to room use.


Food/Beverage Service

Outside food catering is allowed. User shall notify the Port of the food caterer and the menu. Caterer is required to pick up the remaining food, beverages, and equipment immediately after the meeting. The Port reserves the right to charge an additional $85.00 if the meeting room is left unclean or if food and/or beverages are spilled on the carpet.

Rules and Regulations

The consumption and presence of alcohol is not permitted unless authorized by the executive director. If approved, you will need to apply for a banquet permit through Washington State Liquor and Cannabis Board.

The meeting rooms will be nonsmoking at all times.

The meeting rooms may not be used directly or indirectly for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition as provided in RCW 42.17.130.

The meeting rooms shall not be used to sell products or services.

The Port reserves the right to deny or cancel any use when such use, or meeting, may in any way be determined to be prejudicial to the best interest of the Port of Walla Walla, as determined in its sole discretion, or violation of any local, state or federal law.

Authorization for use shall not be considered as an endorsement or approval of the activity, group or organization, nor the purposes they represent.

Conventions will not be held in the meeting room unless authorized user can demonstrate that local private facilities are not available.

In the event that property loss or damage is incurred during such use of occupancy of community meeting rooms(s), the amount of damages shall be determined by the Port and a bill presented to the group using the facilities.

As part consideration for the permission to use the facilities the undersigned hereby agrees to indemnify, defend and hold harmless the Port of Walla Walla, its directors, Commissioners, officers, employees and agents from any and all liability, demands, damages, losses, and expenses arising out of the use of said facility by the undersigned user group. If any party shall retain the service of an attorney or commence any action to enforce the terms of this Agreement, the prevailing party shall be entitled to recover their costs and attorney fees.

Violation of these rules and regulations will result in the Port of Walla Walla refusing to make the community meeting rooms available to that group and/or individual.

Additional Cleaning Fee: If left exceptionally unclean or spillage, at the discretion of Port staff, an $85 clean up fee will be assessed.

Cancellation

50% of rental fee, if cancelled less than 7 days prior to room use.

Submission of this form certifies that the representative has read and understands the Port of Walla Walla Rules and Regulations, Procedures for Room Usage, Fee Schedule and this Indemnification and Hold Harmless Agreement.

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